Treasurer Information for Travel outside of AdCom meetings

Travel outside of AdCom meetings - may require the related VP or president's preapproval:

• If needed you need to follow the Travel Ticket Upgrade Procedure and ask for funding President or related VP before your trip.
• A mandatory report to the IES President and Treasurer on the travel outcomes is required before filling the travel expense reimbursement request. Failure to report may result in the delay or rejection of the reimbursement request.
• If travel authorization was not previously approved or is part of previously budgeted activities, generally, any applicant should check within their IES reporting structure before going directly to the IES president to ask for funding. The list below is not complete and is provided only as an example:
  • Diversity, Equity and Inclusion, Women in Engineering, Student and Young Professionals, and IES Chapters are under VP Membership
  • Technical workshops, PlugFest, Standards, and Technical Committee-related activities are under VP Technical Activities
  • Industry Forum and other industrial activities are under VP Industry.
  • Representatives to Sister Societies, Councils, and Journals are under the President. Travel preauthorization may be required.
  • Standing Committees without dedicated budgets are under President or President-elect depending on where they report.
  • Members of Standing Committees with dedicated budgets check with the committee chair. Chairs check depending on where they report.
  • VPs themselves, the Secretary, and the Treasurer are under the President.
    • AdCom and Officers' meetings are "Officer Travel EXCOM."
    • Travel preauthorization may be required for other travel purposes,
  • For other activities that cannot be easily classified, or if the related VP budget does not allow it, please obtain approval directly from the IES President before the travel or purchase.