Treasurer Information for Voting AdCom

Voting AdCom members traveling to attend the AdCom meeting do not need travel pre-approval. However, there are some conditions.

• up to $ 5,000/year starting with the year 2024 but not more than $ 3,500 per meeting expense.
  (For the record, in 2023 the limit was $4.000.)
• Airfare must be in economy non-refundable class. Provide receipt and trip itinerary showing the ticket class.
• The hotel is allowed only for one night before and one after the meeting days.
• It is expected that AdCom member attends activities on both days - Day 1 Strategic Meeting and Day 2 Main AdCom Meeting.
• Conference registration is no longer reimbursable. An alternative way to register may be arranged by the IES Secretary.
• The society President must approve any over-the-limit expenses. Follow the Travel Authorization Request Procedure when asking for authorization.
• The society President must approve any justified economy plus or refundable airfare before the travel. Follow the Travel Ticket Upgrade Procedure when asking for authorization.
• Submit your expense via Concur.  More here...