Treasurer Information - IT-related expenses and Purchases

IT-related expenses, such as web hosting - please fill out the Purchase Order and IEEE will pay with a credit card.
Services that cost above US$1k may require signing a contract. Contact the treasurer for more information BEFORE making the purchase.
Services that cost above US$5k must be proceeded by a contract between the vendor and IEEE. Contact the treasurer for more information.

The purchase of office supplies needed for Society Activities must be preapproved by the President or corresponding VP.
Small purchases below US$1000 can be reimbursed using Concur. The purpose level depends on the VP that oversees a particular activity.

Conference-related purchases are typically handled at the conference level by the General Chair and/or the Conference Treasurer.
Conference-related purchases must follow related IEEE Policies:
- Preapproval from IEEE HQ may be required above US$1k -- IEEE Policy.
- Preapproval from IEEE HQ must be obtained above US$5k -- IEEE Policy.
- Purchase of durable goods by conferences is very strongly discouraged.
  - “Emerging event’s budget problems shall not be addressed by purchasing durable goods instead of services. The goods end up owned by the event and thus Society and IEEE. That creates additional liability in case an accident happens. Lower revenue is always preferred to increasing IEEE exposure to potential liabilities.” – IES FinCom on April 23, 2024.