Treasurer Information - What is Covered and What is NOT

Things change, some expenses may not be approved if specific rules are not followed

• Submit your travel expenses within 60 days of when they occurred or your travel started.
• Do your best to submit your travel expenses close to the end of the year in the first half of December (if possible.)
• IEEE Travel Guidelines (August 2022)
  • This is a local copy of the IEEE Travel Guidelines posted on the IEEE website.
  • If you are curious about the reasons for the rules, IEEE needs to follow the tax code of the land where the Headquarters is located - see the IRS publication 463.
• IEEE Policies (June 2022)
• IES Financial Guidelines (Oct. 2019)
• Volunteer Global Travel Accident Medical Plan
  • Group Name: Institute of Electrical and Electronics Engineers, Inc. (IEEE)
  • Business Travel Accident Medical Expense Policy # GTP 0009133402
  • You must notify the IEEE Office of Risk and Insurance Management Services at orims@ieee.org in the event of an emergency medical claim.
  • Your health insurance is responsible for health coverage within your home country.
  • Questions? - IEEE Office of Risk and Insurance Management Services (ORIMS) at orims@ieee.org or +1 732 562 5541.

• Post-pandemic related fine-print from IEEE (May 2022)

  Here is an incomplete summary:

  • All IEEE volunteer travel and associated meetings must adhere to appropriate guidance from cognizant local public health authorities.
  • Volunteers engaged in IEEE travel at this time voluntarily elect to participate in the activity with knowledge of the dangers involved. Volunteers should understand that IEEE will not indemnify them for any health risk or economic or other loss resulting from exposure to COVID-19 during travel.
  • IEEE will not reimburse costs associated with any known ahead mandatory or self-quarantine or isolation associated with IEEE volunteer travel.
    If there is a risk of quarantine on entering or departing an area, IEEE volunteers should instead plan to participate virtually using IEEE video and teleconferencing tools.
  • IEEE might reimburse costs incurred due to incidental quarantine resulting from an unexpected positive test.
  • Your health insurance is responsible for health coverage within your home country.